TRUST AND DATA HANDLING
Privacy Policy
This Privacy Policy explains how Ordinis Intelligence, LLC handles information through the public website and published business contact channels.
Effective date: August 21, 2026
This Privacy Policy explains how Ordinis Intelligence, LLC (“ORDINIS,” “we,” “us,” or “our”) collects, uses, discloses, and retains personal information through ordinisintelligence.com and the public email and phone channels identified on the website. Public inquiries are accepted through those published business channels; website form collection is not enabled. A signed client agreement, statement of work, confidentiality agreement, or data-processing agreement may govern other information and controls when it applies.
1. Information we collect
Information you provide
If you contact ORDINIS, we may collect your name, work email, phone number, organization, role/title, the business issue or request you describe, page or document references, timing, preferred response method, and the contents of related correspondence.
Technical and security information
Our website, hosting, caching, security, and network providers may process IP address, browser/device information, requested URL, timestamps, diagnostic information, and security events needed to deliver, protect, and troubleshoot the website.
Public contact channels
ORDINIS currently receives public inquiries through its published business email addresses and phone number. Ordinary email and voicemail are not secure transfer channels. Do not send credentials, government identifiers, health information, financial-account information, source files, employee-level data, client-confidential material, or other sensitive records through an initial inquiry.
2. Cookies, storage, and analytics
As of August 21, 2026, ORDINIS does not intentionally use advertising cookies, cross-context behavioral advertising, or third-party audience analytics on the public website. WordPress, hosting, security, caching, or authenticated administrative functions may use cookies or similar storage that is necessary to operate or protect the site.
External hosts or scripts are limited to infrastructure and assets required to operate, secure, cache, or administer the site. Necessary platform or security functions may create browser storage. The controlled public release does not intentionally enable advertising identifiers or third-party audience profiling.
Before ORDINIS enables analytics, advertising, embedded media, chat, scheduling, A/B testing, or another third-party technology, it will review the data flow and update notices and choices before activation when required.
3. How we use information
- Evaluate and respond to a business inquiry, Executive Review conversation request, or trust/accessibility question.
- Communicate through the method you select and determine an appropriate next conversation.
- Operate, secure, troubleshoot, monitor, and improve the website and public contact process.
- Prevent spam, abuse, fraud, and unauthorized activity.
- Maintain appropriate business and request records, enforce agreements, and comply with legal obligations.
- Support a transaction involving the business, subject to appropriate confidentiality and legal controls.
4. How we disclose information
We do not sell personal information submitted through public business contact channels, and we do not intentionally use that information for cross-context behavioral advertising. Whether a specific activity is legally treated as a sale or sharing depends on the applicable law and processing context.
We may disclose information to service providers supporting hosting, caching, email delivery, mailbox services, security, backups, website operations, or professional advice; when required by law or valid process; to protect rights, safety, systems, or property; or in connection with a merger, financing, reorganization, or sale of assets.
When used, service-provider categories may include hosting, security, caching, email delivery, backup, and authorized technical or professional support. ORDINIS maintains the governing vendor and configuration evidence internally. Contracts and configuration – not this policy alone – establish applicable use, confidentiality, security, retention, and deletion requirements.
5. Retention and deletion
We retain personal information according to the criteria below unless a longer period is required for law, a legal hold, dispute, security investigation, or signed client agreement. We periodically review retained correspondence and provider settings against these criteria.
| Record | Approved period or criterion |
|---|---|
| Business inquiry and related correspondence | Kept while the inquiry and reasonable follow-up remain active, then only as needed for legitimate business records, dispute handling, or applicable recordkeeping. Records converted to a client engagement follow the governing agreement and client-record schedule. |
| Trust/accessibility request case record | Kept through closure and any required verification, appeal, or compliance follow-up, then only as needed to document the request, response, and applicable obligations. |
| Web/security logs | Kept for the provider-configured operational and security window, subject to security investigation, legal preservation, and the shortest feasible configuration consistent with site protection. |
| Backups | Kept through controlled provider rotation and restoration cycles. Deletions may remain in protected backups until the applicable backup expires or is securely replaced. |
| Client records | Controlled by the applicable signed agreement and approved business-record schedule. |
6. Security
We use administrative, technical, and organizational safeguards designed for the nature of the information and the operating environment. No website, email system, voicemail, or internet transmission is completely secure. Ordinary email and voicemail are not secure channels for source files, credentials, government identifiers, health information, financial-account information, client-confidential data, or other sensitive records.
7. Privacy choices and requests
Depending on where you reside and whether a law applies to ORDINIS, you may have rights to confirm processing, access, correct, delete, obtain a portable copy, or opt out of certain processing. ORDINIS may also choose to honor a request voluntarily. We will explain any material limitation or denial and, when applicable law provides an appeal, how to appeal.
Email contact@ordinisintelligence.com or call 314-626-0407 to make a privacy request. Do not send sensitive records with the initial request. We may request information reasonably necessary to verify identity, authority, jurisdiction, and the records involved. We will not discriminate for exercising an applicable privacy right.
8. Children and international visitors
The website is directed to business and institutional audiences and is not designed for children under 13. ORDINIS does not knowingly collect personal information online from children under 13 through the public website or business contact channels. If we learn that such information was submitted, we will evaluate and delete it as appropriate.
Information may be processed in the United States. The public website is not intentionally targeted to establish services in a non-U.S. jurisdiction. Visitors outside the United States should use a public contact channel only after understanding that their information will be transferred to and processed in the United States; a separate signed agreement may establish additional terms.
9. Changes and contact
We may update this policy when our services, vendors, laws, or data practices change. Changes apply prospectively from the stated effective date unless law requires otherwise. Material changes will be presented in a manner reasonably designed to provide notice before the changed practice begins.
Privacy and Accessibility Owner: Founder/CEO or a written, bounded designee. Email contact@ordinisintelligence.com or call 314-626-0407.